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Workspace management

Workspace management

Workspace management is a comprehensive concept that aims to maximize the productivity and efficiency of office spaces. It encompasses various aspects to improve the overall workplace experience.

Anwendungsbereiche
Vorteile
Produktübersicht

Sensible use of workspace management

Workspace management at a strategic level

Workspace management makes it possible to align the supply of workspaces with the corporate strategy and workplace requirements, both qualitatively and quantitatively. Every development, whether expansion, merger, the development of new markets or cultural, demographic or personnel policy aspects, has an impact on the number and type of workspaces required.

For example, if the workplace strategy provides for the introduction of flexible or shared workplaces, new cooperation concepts or more working from home, this will have a major impact on future requirements for buildings, space, facilities, services and processes.

Workspace management at tactical level

Workspace Management implements your chosen strategy, monitors the utilization of your premises and improves workplace concepts. It includes analyses for the optimization of rooms and workspaces as well as the coordination of change processes.

With the ideally implemented workspace software, you can create more effective and efficient working environments and optimize your work processes. This gives you a number-based overview of the use and utilization of office space. This allows you to plan additional space if required or use unused space for other purposes.

Workspace management at operational level

Operational excellence and flexibility are crucial for successful workplace management. After all, what happens when employees arrive at the office and can't find a free workstation or book a meeting room? Or worse still, if the reserved conference room is already booked?

Operational workplace management provides a remedy by avoiding chaos caused by uncertainties in everyday working life. It offers intelligent solutions for searching, reserving and booking required workspaces. Employees are effectively supported to easily find and use the resources they need.

Advantages of workspace management

  • Make the right changes to maximize utilization
  • Enable productivity for every employee
  • Comply with new and existing office capacity regulations
  • Take the pressure off your IT department
  • Reduce the cost of unused real estate or electricity
  • Take advantage of flexible workspaces
  • Ensure customers/partners are served quickly and don't have to wait
  • Easier planning and management of your employees

Workspace management software applications

Hot desking

Workspace management software enables the efficient booking and reservation of work and collaboration spaces. Employees can reserve their workspace and parking space in advance, which is particularly important for flexible workspaces. The software also provides a quick overview of the presence of employees in the office and shows their current location.

Receptionist software

Virtual receptionist solutions enable you to welcome visitors professionally and simplify the registration process. Visitors can register and announce their arrival. They are then automatically greeted and granted access. The software also informs the host of the visitor's arrival to ensure smooth communication.

Room booking

Workspace management not only enables flexible working with hot desking, but also makes it easy to book conference rooms. This allows meetings to be better coordinated and held more efficiently. The software shows the booked conference room as occupied to avoid misunderstandings. It also provides useful data on room occupancy and usage.

Logistics and security

Last but not least, logistics and security also play an important role in workspace management. Insight into usage data provides practical insights into the consumption of resources such as furniture, equipment and materials. It also includes measures in an app to ensure safety in the workplace, such as fire protection or emergency plans.

Systems for workspace management

Sony TEOS

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Appspace

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Smartway2 Software

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